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Clinical Site Development Policy

 

The Clinical Coordinator will be responsible to ensure that a potential site will meet all program and ARC-PA requirements before scheduling an initial consultation, which consists of questions on the SCPE Development form to ensure that the site will meet the educational needs of a PA Medicine student (ie: care across the lifespan, variety of diagnoses, patient volume, preceptor qualifications).

Initial Review

The initial review of sites consists of completion of the Clinical SPCE Development form.  As part of the initial site and preceptor development and ongoing review, all proposed supervised clinical experience instructor licenses and board certification will be verified via American Board of Medical Specialties (ABMS) (https://www.abms.org/) by the PA Medicine Clinical Coordinator and/or staff and a copy of the license verification will be entered into E-Value software.  This comprehensive form gathers information about preceptor demographics and credentials, patient demographics, settings, and volume, and student expectations.  The initial review will be completed by the Clinical Coordinator in the E-Value system.  Sites that do not meet the program expectations will not enter into an affiliation agreement with the MSU Department of PA Medicine. 

Preceptor Verification

The program standard is for all preceptors to be specialty certified in their area of instruction.  Any requests for deviations from this program standard will need to be submitted and reviewed for approval by the PA Medicine Curriculum Committee prior to utilizing the site.  Each year, the Curriculum Committee will submit any approvals to the program director as part of the Ongoing Assessment Plan. All proposed supervised clinical experience instructor licenses and board certification will be verified via American Board of Medical Specialties (ABMS) (https://www.abms.org/) by the PA Medicine Clinical Coordinator and/or staff and a copy of the license verification will be entered into E-Value software.

Site Documents

The potential site will be provided with a draft of clinical site requirements for each content area/clinical course syllabus and draft affiliation agreement outlining both site and program requirements contractually. If agreed upon by both parties then the site will be placed in the PA Medicine pool of clinical sites.  

Once a student is scheduled at a site, the preceptor will receive a copy of the syllabus, preceptor orientation manual, student outcomes, and sample student evaluation form.  This process is meant to ensure preceptors awareness of needed student outcomes for the practicum.  The program provides contact information for the Clinical Coordinator, should the site have any questions or issues before, during, and after clinical practicum rotations. 

MSU PA Medicine Responsibility

It is the responsibility of the Program Director and Clinical Coordinator to ensure that the clinical sites and preceptors are meeting the student educational needs by allocating yearly budgetary funds toward SCPE's and monitoring clinical site experiences through student patient encounter logging on E-Value, student evaluation of sites, and student evaluation of preceptors.

Each student will be required to complete both a student evaluation of the preceptor and the site at the conclusion of each rotation.  These evaluations will be analyzed monthly by the clinical coordinator and presented to the program director in an annual report.  Should an urgent issue arise at a clinical site, the Clinical Coordinator will report on such issues immediately to the Program Director and again during the semester review to the Curriculum Committee.  Preceptors that are not meeting program expectations will undergo review, which may include a site visit, review of program/rotation expectations, or termination of the affiliation agreement. 

The program will use E-value and the ARC-PA portal to log and review clinical training sites. The Clinical Coordinator will ensure that course learning objectives are achieved and reviewed on an annual basis. This data will be forwarded to the Program Director and included in the program annual report. All preceptor licenses and board certifications will be verified and updated in E-Value annually prior to the next cohort beginning clinical rotations.

The Program Director, Medical Director, and Clinical Coordinator with the Program Director will annually monitor the adequacy of the number of rotations, quality of the clinical sites, and institutional support of these clinical experiences.  

Approved by the Faculty of the Department of PA Medicine on March 16, 2020